Rachella | Event Planning Templates

Hi, I’m Rachella! In my 24-years in events… I've done A LOT. I've made mistakes. I've made corrections. I've experienced a lot of what can, and will happen. And I've become an expert. I’m here to support YOU—event profs and new planners. Say hello! Let’s do amazing things! x

Reading the FB comments the next day after you decide to close a festival early due to extreme heat temps of 39’C (102’F) is an interesting experience. 🥵🤦🏽‍♀️😂

My son says he wants to be an event planner. To prepare him, I made him redo his homework 9 times, then told him “I’m sorry but the client no longer has the budget for this" and threw it out the window.

This ad. It says it all. Not everything needs reinventing. Good design—and good business—stand the test of time by being simple, effective, and built to last. Stick to what works. Who doesn’t love a BIC?!

What’s more dangerous in the world of events? 1: The chaos of bump-in—forklifts, tight deadlines, and coffee-fuelled stress. or/ 2: When the event is live and the public arrives—unexpected surprises, endless troubleshooting, and the occasional minor meltdown.

You know you’re an event planner when your car looks like a mobile office meets hardware store. What’s the weirdest thing you’ve carried around ‘just in case’? Bet you can’t beat mine—an inflatable flamingo (don’t ask). Let’s hear your stories!

The Meeting Marathon Paradox. You know those days when your calendar is so packed with meetings about planning the event… that you’re too busy meeting to actually plan the event? 😬 How do we do it? Let’s be honest, it’s after hours.

Event pros, can we talk about something that’s draining our bank accounts faster than a no-pay client? Insurance costs. It feels like every time we renew, the public liability premiums for event management climb higher. Quite frankly, I'm annoyed.

Events are not for the faint-hearted. They demand long hours, endless problem-solving and a willingness to give everything you’ve got. Yet, as exhausting as it is, there’s nothing quite like seeing everything come together. It’s these moments of connection that make all the challenges worthwhile.

Question for the freelancers and business owners: Do you typically work an 8hr day OR do you work until you’ve achieved an outcome?

Give me a high-viz vest, keys hanging on a lanyard and a clipboard.. and I'll have the confidence to go anywhere and persuade anyone to do anything for me! 😂

My motto for 2025: The simpler the event process, the better. You need LESS steps. Not more. My superpower: Simplifying complex events into manageable systems.

Looking to 2025: The industry needs less hype and more substance. Less "revolutionary concepts" and more practical solutions. While others chase trends, I'll keep focusing on what actually works: solid planning, practical execution, and putting safety first.

2024 taught me that the event industry needs both innovation and practicality. While everyone's chasing the next big thing, I'm still here asking "but is it safe?" and "can we actually deliver this?"

Event vendors and suppliers. Be VERY CAREFUL if you want to criticise your competitors to your clients. In fact just don’t do it.

Micromanagement isn’t just a bad habit - it’s a waste of time and resources. It’s time ALL managers move to become outcome oriented instead of hourly focused.

Opening emails on a Monday when I’ve already decided to wind down for xmas. Brutal.

Great events aren’t just logistics. They’re fuelled by passion, driven by a clear vision, and planned thoughtfully. Every detail should reflect the quality and creativity of its founders.

Picked up a few snacks on my way to the client presentation… and somehow accidentally spent $100 on pastries. Just trying to be professional, but now we’re all eating like royalty. 🍰😬

The "how did I end up here?" moment. Event Planner: "Okay, we’ve got a solid plan—everything’s organized!" Client: "Great! Oh, by the way, I changed the entire theme last night."

There is no happiness without meeting your responsibilities. Think about it. What makes most of us happy is simply 'doing a good job'. So, it must be—event managers must be the happiest people on the planet! 🤩

I HAVE ABSOLUTELY NO IDEA WHAT I'M DOING!!! Say it loudly so the people down the back can hear you. ... did that feel good to get off your chest? Good. Now you can get on with whatever you were trying to do x

When you've finished the FINAL floor plan, and the client says, 'Can we just move this stage... over there?' (cue the internal scream) Event Planner Struggles #987

New office, fresh chapter—and still rocking an ocean view! 🌊🎉 I couldn’t wait to share—Event Kit is moving into a brand-new space, and I’m so excited for what’s next! 🚪✨ Fresh ideas, fresh start—let’s go! Tell me, what can you see from your office? (I’ll take ocean views over city traffic any day!)

Download my free guide for event planning. I developed this guide after helping creators plan award-winning events. It’s based on my 24 years of event expertise for internationally renowned events and festivals. Download it now. Start today to win tomorrow 🎉 eventkit.co/freebies

What’s the biggest problem you’re facing with event planning right now?

It’s almost over. THANK GOD. You’ll stop seeing annoying Black Friday sale promotions from everyone VERY SOON. It’s the FINAL day of my biggest sale of the year! 45% off all Event Templates. This sale disappears in hours! 🎉

New event owners have BIG dreams for what the event will be. They’ll say “I want 5000 people to attend in the first year!” As an event consultant, it’s my job to say, that their over ambitious goals will lead to failure. Smaller steps that are quality steps will lead them to success.

Not all event plans are alike. What’s one thing that is unique to your type of event management? I’ll go first: I have a lightning weather app on my phone and an event closure procedure to evacuate 100,000 people.

Are you planning an event and you feel super stressed? And I’m here to help. Why not ask me a question?! As an event management consultant with a 24 years experience, I know a few things. So I’m putting it out to the Threads community. What do you want to know!? 🥂🎉🎪

Commonsense is sometimes hard to find. Oomph.

All public spaces need event thinking. We all expect that event organisers will plan for thousands of visitors—but what about managers of public spaces like parks and recreation sites? Crowds ALWAYS bring challenges: traffic, safety, and smooth operations. Just. Like. An. Event.

I attended an Awards Gala event recently. They served only sweet Moscato on arrival. Did they break the golden rule of events? I think so! 🥂

When you work in events, you’re really working in childcare… because it doesn’t matter what the age of the crowd is, you’re feeding them, entertaining them, telling them “Don’t go there!” and generally trying to prevent them from doing something stupid and injuring themselves!

One thing that inexperienced event managers always miss is delegation. Too many people carry around information in their head from day 1 through to event day, instead of sharing it and delegating.

Event planner problems—organizing memories, one lanyard at a time! Anyone else have a collection from past events that could fill an entire museum?

How did you get into event planning? A little market research. I’d love to hear from ALL the event planners out there. New and established. Hobbyists. Event business owners. Thanks! 🙏🏽

3 things I wish got sorted BEFORE your event planning starts 1) Why we are running the event? 2) Who will be the decision-maker? 3) What’s more important - the budget or the ideas? No doubt, you’ve felt the frustration of dealing with a client or team that hasn’t answered these questions. 😬

Everyone is excited at the beginning! Dreaming up ideas. Picking options for logos. Starting to brainstorm the program. Picking the dream team to make it happen. Booking in the date. The real game begins once the dreaming stage is over.

Times are tough. Grab yourself a bloody great bargain. Honestly. I know it’s a pain to see ads. BUT I’m too excited about this!! It’s my first Black Friday sale and it’s huge. I’ve gone all in with it. I’m giving you 45% OFF x

Events are stressful. Make them less stressful. I’ve designed collections for planning: ✹ Conferences ✹ Trade Shows ✹ Community Festivals ✹ Gala Events ✹ Weddings All 150+ templates and tools are based on real events in my own event agency. Check it out! 🤩 eventkit.co

Behind the scenes—what it looks like to plan a large-scale festival 🎪

I’m about to hop into an annual Kick-Off Event Planning meeting. Here’s how I prep for it as an event management consultant: 1. Re-read the Event Debief 2. Write the WIP Agenda: this keeps us on track and ensures nothing is missed in our meeting. 3. Print a BIG site map

Which do you want to be…? ✺ the one who did it FIRST ✺ the one who did it the BEST ✺ the one who did it the MOST